Onboarding and Compliance Assistant

Manhattan Youth is looking for an Onboarding and Compliance Assistant to join its Team. This is a full-time hourly position.

The Onboarding and Compliance Assistant plays a critical role in ensuring new hires and current employees maintain eligibility to work at Manhattan Youth sites. Under the supervision of the Onboarding and Compliance Manager, the Assistant coordinates our extensive new hire onboarding process and ensures all Manhattan Youth employees remain compliant with government-mandated regulations. This position requires the ability to learn new systems, develop collaborative relationships and track large quantities of information. The Onboarding and Compliance Assistant is expected to create a supportive and helpful environment for all employees. Qualified candidates will be organized, detail-oriented, personable, responsive, and self-motivated.

Key Responsibilities

• Assist new hires through onboarding process,  follow-up on missing components and track progress to ensure timely completion
• Process all employee paperwork through appropriate state and city databases
• Maintain accurate employee records, files and spreadsheets
• Alert appropriate departments when new hires are cleared to begin work
• Assist Program Directors during DOH/DYCD inspections
• Track current Manhattan Youth employee compliance with ongoing requirements and follow-up on missing paperwork
• Represent Onboarding and Compliance at orientations
• Maintain confidentiality of all employee information
• Operate office machines, such as photocopiers and scanners, voice mail systems, and personal computers.
• Answer telephones, direct calls, and take messages
• Communicate with employees, and other individuals to answer questions, disseminate or explain information, and address complaints
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
• Perform other job-related duties as assigned 

Skills Knowledge and Expertise

• Bachelor’s degree or equivalent experience
• 1+ years Human Resources, Compliance and/or Onboarding, experience completing reference checks a plus
• Excellent attention to detail and organizational skills, with ability to juggle multiple tasks
• Excellent computer skills, including Excel, experience with high-volume data entry preferred
• Fast learner with ability to identify and solve problems
• Ability to work independently and as part of a team
• Familiarity with state and city background check/fingerprinting processes and related databases (SEL, OCFS) a plus

Physical Demands

• Minimal physical effort required
• Frequent kneeling, crouching, sitting, reaching, talking, and hearing
• Occasional standing and lifting up to 20 lbs