The Onboarding and Compliance Assistant plays a critical role in ensuring new hires and current employees maintain eligibility to work at Manhattan Youth sites. Under the supervision of the Onboarding and Compliance Manager, the Assistant coordinates our extensive new hire onboarding process and ensures all Manhattan Youth employees remain compliant with government-mandated regulations. This position requires the ability to learn new systems, develop collaborative relationships and track large quantities of information. The Onboarding and Compliance Assistant is expected to create a supportive and helpful environment for all employees. Qualified candidates will be organized, detail-oriented, personable, responsive, and self-motivated.

Key Responsibilities

Assist new hires through onboarding process, follow-up on missing components and track progress to ensure timely completion
Process all employee paperwork through appropriate state and city databases
Maintain accurate employee records, files and spreadsheets
Alert appropriate departments when new hires are cleared to begin work
Assist Program Directors during DOH/DYCD inspections
Track current Manhattan Youth employee compliance with ongoing requirements and follow-up on missing paperwork
Represent Onboarding and Compliance at orientations
Maintain confidentiality of all employee information
Operate office machines, such as photocopiers and scanners, voice mail systems, and personal computers.
Answer telephones, direct calls, and take messages
Communicate with employees, and other individuals to answer questions, disseminate or explain information, and address complaints
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
Perform other job-related duties as assigned

Skills Knowledge and Expertise

Bachelor’s degree or equivalent experience
1+ years Human Resources, Compliance and/or Onboarding, experience completing reference checks a plus
Excellent attention to detail and organizational skills, with ability to juggle multiple tasks
Excellent computer skills, including Excel, experience with high-volume data entry preferred
Fast learner with ability to identify and solve problems
Ability to work independently and as part of a team
Familiarity with state and city background check/fingerprinting processes and related databases (SEL, OCFS) a plus

Physical Demands