Philanthropy Program Administrator

Do you want to create a world where cancer is prevented or cured, and every survivor is healthy?

Conquer Cancer®, the ASCO Foundation raises funds to accelerate breakthrough research for every type of cancer, while sharing and supporting the vision of the American Society of Clinical Oncology (ASCO), the world’s largest professional society for people who work in cancer care. Conquer Cancer’s community of staff, donors, and affiliate organizations work to support research that delivers better treatments and cures and provides the vital resources and programs needed to deliver the highest quality, equitable patient care around the world.

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, commits to quality, and values inclusion. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn more about Conquer Cancer, click here. To learn what it’s like to work at ASCO and Conquer Cancer, click here.

Who we are looking for:

Are you ready to make a difference and support our mission to conquer cancer? If so, we have the opportunity to for you!

Conquer Cancer®, the ASCO Foundation has a dynamic opportunity for a high-performing administrative professional to successfully contribute and support the Philanthropy program in the role of Philanthropy Program Administrator.

If you are looking for an exciting opportunity to utilize your administrative skills while making an impact, then we want to hear from you!

This position is hybrid, with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2-3 days per week. 

Responsibilities

• Provides comprehensive administrative support to the Chief Philanthropy Officer including day-to-day operations by performing a broad variety of administrative tasks and projects as required.
• Proactively manage business calendars, including coordinating all travel arrangements, meetings, and by providing content, follow-up, and logistical support.
• Coordinate with other administrative team members on scheduling leadership calendars.
• Provide onsite support to the Philanthropy Team at headquarters including coordinating weekly, biweekly and monthly onsite regular meetings including rooms and coordinating with AV and IT, prepare donor stewardship and acknowledgement mailings for the CPO, Annual Meeting preparation logistics for events and donor meetings,
• Schedule and coordinate all meetings, provide the participants of the details to include objectives, agendas, and all material to be reviewed in preparation.
• Administer moves management and action tracking in Conquer Cancer database for the CPO including all meetings, e-mails, tasks and other information.
• Schedule and manage staff meetings, including creation and distribution of agenda.
• Complete expense reports, including Corporate Card reconciliation for CPO.
• Assist in preparation of reports, presentations, and other documents.
• Manage and maintain confidential and sensitive information.
• Coordinate executive communications with major donors and volunteers (includes mailings to board members, campaign major donors, transformational giving donors); manage leadership meetings for CPO.
• Open and sort mail/correspondence for the Philanthropy Division.
• Special project and work as assigned.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• 3+ years’ prior relevant work experience in philanthropy
• Proficiency in Microsoft Office software (Excel, Word, PowerPoint) and Adobe software

Preferred Education and Experience

• Intermediate database experience
• Experience supporting leadership levels
• Executive communications experience

Competencies

• Excellent communication skills, including written, with a talent for expressing complex ideas in simple and effective language
• Excellent interpersonal skills and confidence engaging with people
• Ability to identify problems and find creative, effective solutions
• Excellent organizational skills and the ability to assess, prioritize and manage a varied and demanding workload

WORK ENVIRONMENT

HQ based, onsite 2-3 days a week, or as needed.

ADA/Physical Requirements

Extended periods seated or standing at a desk. 

High use of computer and other office technology equipment.

Travel

1-5 days/yr

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy 
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution 
• Medical/Dental/Vision
• Employee Assistance Program 
• Fertility and Family Forming 
• Healthcare Concierge 
• Flexible Spending Account(s)
• Healthcare Savings Account 
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

At ASCO and Conquer Cancer, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace. Our organizations’ culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.