Part-Time Colorado Operations Associate

Secure World

Foundation, a 501(c)3 non-profit operating foundation, is seeking a part-time Operations

Associate to assist the COO by providing meeting, event planning, office management

and administrative support. This position will be based in SWF’s Broomfield,

Colorado office as a hybrid position requiring a few days in the office each

week and adhering to a regular remote work schedule.

As the only organization devoted entirely to space sustainability,

the Secure World Foundation strives to be a trusted and objective source of

leadership and information on space security, sustainability, and the use of

space for benefits on Earth. We use a global and pragmatic lens to study and

evaluate proposed solutions to improve the governance of outer space. While

recognizing the complexities of the international political environment, SWF

works to encourage and build relationships with all willing stakeholders in

space activities, including government, commercial, military, civil society,

and academic actors. Central to this approach is increasing knowledge about the

space environment and the need to maintain its stability, promoting

international cooperation and dialogue, and helping all space actors realize

the benefits that space technologies and capabilities can provide.

Job

Description

The primary responsibility of the Colorado Operations Associate is

to support the Chief Operating Officer to complete day-to-day administrative

tasks required for the smooth functioning of the Foundation and the

accomplishment of its mission.  Together,

the COO and Ops Associate will work with the ops, communications, accounting

and development teams to support the executive director and program team

furthering our mission to preserve the near Earth space environment now and for

future generations. In order to fulfill reporting obligations to the board and

to support the executive director’s engagement with the SWF advisory committee,

the accurate tracking and reporting of these numerous and complex efforts is a

critical component of this role.   

Responsibilities

Assisting the Chief Operating Officer by:

·       Arranging weekly staff meetings, recording minutes and

filing weekly notes for access by all staff.

·       Recording notes at monthly project management check-in

meetings.

·       Tracking submission of all required proposals and

reports.

·       Reporting on missing documentation.

·       Recording and tracking project metrics to ensure

smooth and efficient program workflow and reporting to the Board and Advisory

Committee.

·       Working closely with other SWF colleagues, as

appropriate, to provide complete and consistent reporting on SWF activities.

·       Assisting with coordinating organizational meetings,

including but not limited to coordinating attendance with staff, AC and Board

Members; organizing venues and arranging travel; and preparing agendas,

presentations and reports in support of the meetings.

·       Updating and maintaining the contacts database.

·       Managing the Colorado office and environment.

·       Managing vendor agreements.

·      

Performing ad hoc

support duties as requested by the Chief Operating Officer and Executive

Director.

Experience, Qualifications, and Skills

·       4 to 6 years of experience working with a fast-paced,

multi-office organization in an administrative

capacity. Meeting, event planning and board support experience are a plus.

·       Bachelor’s degree in business, English, or

communications is a plus.

·       Strong organizational skills, attention to detail, and

ability to work on multiple tasks through to completion with minimal oversight.

·       Strong interpersonal skills, a flexible attitude, and

experience working as a member of a diverse, geographically scattered team.

·       High level of discretion and confidentiality.

·       Excellent command of English, with proven strong

writing skills and ability to capture meeting discussions accurately and

succinctly.

·       Excellent data management, analytical and reporting

skills.

·       Intermediate to advanced proficiency in Microsoft

Word.

·       Good computer skills, with ability to learn or achieve

proficiency in Google Workspace, Microsoft Office, Salesforce, and Zoom.

·       International experience and/or a foreign language is

a plus.

Competencies

·       Ability to respond quickly and efficiently to external

communications.

·       Ability to identify opportunities and propose solutions

or initiatives to streamline internal processes.

·       Ability to work in a team environment.

·       Ability to think creatively and function

pragmatically.

·       Ability to work on multiple projects simultaneously

and prioritize/re-prioritize tasks to deadline.

·       Ability to foresee risks and allow for contingencies

when planning.

·       Ability to listen to others, correctly interpret

messages and respond appropriately.

·       Ability to take ownership of all assigned

responsibilities and to honor commitments to deliver outputs for which one has

responsibility to agreed time, cost and quality standards.

SWF is offering an hourly rate of $26 to $29/hour,

depending upon experience, for this 26-hour per week part-time position.

Benefits are offered, including: paid holiday, vacation and sick time, 401(k)

with employer match, health insurance, vision and dental insurance and

more.  The successful candidate must be

legally authorized to work in the United States.

Qualified candidates, please send a cover letter

outlining your interest in supporting SWF's mission and your resume to opportunities@swfound.org. Title the

subject line of your email: CO Ops Associate. No phone calls, please. You must

submit a cover letter to be considered for this position.

SWF will hold rolling interviews until this position is filled.

The Secure World Foundation provides equal employment

opportunities (EEO) to all employees and applicants for employment without

regard to race, color, religion, sex, sexual orientation, expression or

identity, national origin, age, disability, or genetics. 

SWF is committed to promoting and supporting more diverse,

inclusive, and equitable engagement in discussions on issues related to the

secure, sustainable, and peaceful uses of outer space. We believe that we can

harness the inspirational power of space to be as inclusive as possible in our

workplace and in all our activities, to help create a more tolerant, more

inclusive, and more humane society, right here on Earth. We know that bringing

diverse voices to the table yields better solutions. Space offers us the

opportunity to gather the best ideas in creating the systems that will help us

keep space sustainable and of benefit to all humanity.