Operations Manager

Operations Manager

Full-time 

Hours: 40 hours/week, some evenings, and weekends 

Pay rate: $55,000- $65,000 contingent on experience

Reports to: Executive Director

Overview:

We Are Better Together Warren Daniel Hairston Project Inc. (WAB2G) is a non-profit organization founded by Ruth Rollins in 2017. The organization engages and empowers individuals on both sides of gun violence in the peacemaking process, fostering healing and unity in the community. The Operations Manager will play a crucial role in executing WAB2G's mission.

Job Summary:

The Operations Manager will oversee the organization's daily administrative and operational functions, supporting the Executive Director and staff with a blend of strategic oversight and hands-on management in areas including budgeting, daily operations, and administrative assistance. This role blends high-level responsibilities with day-to-day administrative tasks, serving as a critical link between strategy and execution.

Key Responsibilities:

• Administrative Support: 
• Provide comprehensive administrative support to the Executive Director
• Manage the organizational calendars and the Executive Directors calendar, scheduling meetings, and coordinating travel arrangements.
• Operational Oversight:
• Manage daily office operations, ensuring a smooth and efficient workflow. 
• Oversee the maintenance of office facilities and equipment. 
• Assist in the formulation of operational strategies and policies. 
• Ensure that all operations are in alignment with the strategic goals of the organization.
• Ensure all organizational operations comply with legal and regulatory requirements. 
• Prepare regular reports on operations and finance for the Executive Director and board of trustees.
• Budget Management:
• Develop and monitor the organization’s budget. 
• Prepare financial documents such as budgets, bills, and receipts. 
• Oversee financial reporting and assist in financial planning.
• Staff and contractor coordination:
• Supervise office staff and volunteers, including delegation of tasks, scheduling, and performance evaluations.
• Act as a point of contact for external partners and vendors. 
• Manage contracts and relationships with suppliers and service providers.

Skills and Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field.

Proven experience in an administrative/operations role with budget management responsibilities.

Strong organizational and time management skills; able to handle multiple tasks simultaneously without sacrificing attention to detail.

Excellent interpersonal and communication skills.

Proficient in Microsoft Office Suite and experience with budget management software.

Ability to work independently and as part of a team in a fast-paced environment.

Physical Requirements:

Primarily office environments, but may require travel to coordinate external meetings and events.

May involve moving minor office equipment and supplies up to 20 lbs.