Administrative Coordinator

Open Communities Alliance (OCA) is a civil rights organization that works to redress generations of discriminatory housing policy to create open and inclusive housing opportunities in historically exclusionary communities, and to generate meaningful improvements in under-resourced communities of color through equitable investment and policy.  OCA envisions a time when every person in Connecticut – regardless of race, ethnicity, or income – has fair and equitable access to quality affordable housing options in an open, inclusive, and well-resourced community of their choice.

Position Overview

If you love being organized, creating systems that support highly impactful processes, and find joy playing a supporting role with team members, this would be the perfect position for you. 

OCA seeks an Administrative Coordinator with a diverse range of administrative skills, including proactivity, attention to detail, a sense of self-awareness, and high emotional intelligence. 

The Administrative Coordinator must be deeply committed to our mission, social justice generally, and prepared to work as part of a team to apply the principles of fair housing choice to the systems that generate segregation and its impact in Connecticut.

Responsibilities

The Administrative Coordinator will report to the Operations & Grants Manager.  Responsibilities will include:

• Coordinating the scheduling of the Executive Director, managing the shared office calendar and, when needed, supporting scheduling and events for other staff members.
• Maintaining OCA’s physical office, including managing supplies, files, and related systems in partnership with staff.
• Coordinating office technology, including troubleshooting basic issues and interfacing with external IT support.
• Answering incoming calls promptly and professionally, directing them to the appropriate department, individual, or outside resource.  This includes initial client screening and referral.
• Efficiently responding to staff questions on office operations and related matters.
• Assisting with maintaining our constituent and donor databases (Nationbuilder and Bloomerang).
• Contributing to the logistics of the hiring, onboarding, and exit processes.
• Supporting event planning and execution, including logistics and coordination.
• Assisting with content creation for communications and other graphic design needs.
• Maintaining office policies and procedures at the direction of the Executive Director and Operations & Grants Manager.
• Processing expense reports and managing credit card receipts.
• Managing office mail and deliveries, including supporting annual direct mail campaigns. and
• Other administrative tasks as needed.

We are looking for candidates who:

• Have 1-3 years of administrative experience.
• Possess key competencies and attributes, including: exceptional organizational skills and attention to detail; a creative and strategic mindset for problem-solving; self-awareness and curiosity; a strong commitment to diversity, equity, and inclusion; a responsible and collaborative work ethic; and the ability to communicate effectively and build relationships across diverse groups.
• Ability to bring a positive and unflappable attitude to the work and contribute to a larger team.
• Have a strong command of Microsoft Office (Word, Excel, and PowerPoint), Canva, and various other forms of technology.  Experience with NationBuilder and basic web design a plus. 
• Are enthusiastic about and dedicated to OCA’s mission, as well as broader social change, and are eager to contribute to an advocacy ecosystem where OCA plays a vital role.

The ideal candidate will bring a robust equity and diversity perspective, upholding organizational values of objectivity, integrity, civility, and diversity, and will actively support the inclusive culture at OCA.

If you are passionate about advancing equity and opportunity in housing in Connecticut and are excited to work with a dynamic and supportive team, we encourage you to apply!