Executive Assistant

Executive Assistant – July 2024 (REMOTE)

Founded in 2012 by Seth Rogen and Lauren Miller Rogen, HFC is a nationally recognized organization that is changing the trajectory of Alzheimer’s disease and related dementias (ADRD) through broad-scale awareness, brain health education, and tangible support for families impacted by the disease. HFC’s mission is to care for families impacted by this disease, activate the next generation of Alzheimer’s advocates, and be a leader in brain health research and education.

HFC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the executive leadership team. The ideal candidate will have exceptional communication skills, a strong ability to manage multiple tasks, and a passion for our mission. This role is crucial in ensuring the smooth operation of executive activities and contributing to the overall efficiency and effectiveness of the organization.

Scope of Responsibility:

General Administration:

• Provide admin support to the Executive Director and Executive Team, including calendar management, scheduling, communications, and travel coordination
• Assist in the execution of internal/external meetings and events: logistics, agendas, taking minutes, and following up on action items. 
• Support the HFC team with administrative tasks as needed
• Oversee gifts and incentives for HFC partners and supporters
• Organize/maintain the HFC Google Drive, following designated protocols for file storage and archiving

Board Administrative Support:

• Coordinate meetings, prepare materials and take minutes
• Support board members with communications, logistics, scheduling and correspondence.
• Engage with the Young Professionals Board, providing staff support and acting as a liaison
• Oversee and support board committees as needed.

Development Administration:

• Assist in outreach and scheduling meetings with organizational donors to support fundraising efforts.
• Enter and maintain accurate donor records in Salesforce
• Generate reports and prepare presentations for donor meetings and fundraising campaigns.
• Provide support for HFC events, including fundraisers, awareness campaigns, and programming
• Coordinate with vendors, volunteers, and other stakeholders to ensure successful event execution

Other Duties:

• Perform other duties as assigned by the Executive Director to support HFC’s goals and mission

Qualifications:

• Bachelor's degree in a relevant field or equivalent experience
• Proven experience in executive support, preferably in a non-profit or healthcare environment.
• Excellent organizational and time management skills, ability to prioritize tasks and meet deadlines.
• Strong interpersonal skills, ability to communicate effectively with a diverse range of stakeholders.
• Proficiency in Microsoft Office Suite, Asana, Salesforce (or similar CRM software)
• Ability to maintain confidentiality and exercise discretion in handling sensitive information

Specifications:

• Based in the greater Los Angeles metro, New York metro, or Fairfield County, CT areas
• Full-time, remote position with a flexible schedule
• Some evenings and occasional weekends to accommodate board schedules and event support

Compensation & Benefits:

Salary range: $45,000-$65,000, the EA is also eligible for performance-based bonuses

HFC values our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation and benefits package including generous PTO; 100% employer-paid health, dental & vision insurance; and a retirement plan with Employer Matching.

How to Apply:

Please submit your cover letter, resume and salary expectations to jobs@wearehfc.org for full consideration. Applications submitted through job posting sites will not be considered. Applications will be reviewed on a rolling basis until the position is filled.

HFC is an equal opportunity employer. HFC does not discriminate on the basis of race, color, religion or creed, national and ethnic origin or ancestry, physical or mental disability, age, marital status or sexual orientation, gender, gender identity and expression, justice systems involvement, or military status in administration of its operations, activities, and other supervised and/or administered programs. It is HFC’s policy to practice equal employment opportunity without regard to an individual’s race, color, religion or creed, national and ethnic origin or ancestry, physical handicap or medical condition, , age, marital status or sexual orientation, or military status in application of any policy, practice, rule or regulation.

At HFC we are committed to fostering a workplace culture that values and celebrates diversity, equity, and inclusion. We regularly engage together in discussion, training, and strategy development to ensure we are creating and maintaining an environment where every individual feels heard, respected, and empowered to contribute their unique perspectives, ensuring that diversity is not just a goal but a fundamental strength of our organization.