Activities Assistant

OUR MISSION: Brandywine Valley Active Aging enriches the lives of aging adults living in our community by providing services that enhance the dignity and quality of their lives.  It is the expectation of Brandywine Valley Active Aging that all staff will mirror the mission of Brandywine Valley Active Aging in the performance of their work.

Brandywine Valley Active Aging builds on a history of more than 40 years of continued service by the former Coatesville Area and Downingtown Area Senior Centers.  While services are open to anyone who seeks to improve the quality of their life, regardless of their age, Brandywine Valley Active Aging’s programs and services are designed to offer the most value to individuals 50 and greater. 

GENERAL JOB DESCRIPTION:  Under the supervision of, and reporting to, the Director of Operations, the Activities Assistant provides daily support to the activities, health and wellness, and dining services departments.

ESSENTIAL FUNCTIONS: The Activities Assistant must be detail-oriented, well-groomed, act professionally, and embody the characteristics necessary to drive the mission.  

1.    Works collaboratively with the Community Wellness Coordinator to provide age-appropriate group exercise instruction and evidence-based health & wellness programs on assigned campus.

2.    Supports the Campus Activities Coordinator by setting-up/cleaning-up rooms before and after planned activities, assisting with decorating for seasonal and other special events, and helping during large group activities.

3.    Supports the Campus Activities Coordinator by leading small group activities such as Bingo, Crafts, Pokeno, etc.

4.    Working collaboratively with the Campus Activities Coordinator, receives and coordinates daily lunch, program, trip, and/or transportation reservations for assigned campus; ensures the accurate and timely completion of reservations; and communicates the same accordingly.

5.    Provides coverage during the absence of the Campus Activities Coordinators.

6.    Supports dining room and drive-through operations.

7.    Ensures the accurate collection and maintenance of all pertinent client information and supports the maintenance of HIIPA compliance for the organization.

8.    Supports front desk operations by answering, screening, and directing phone calls, greeting guests, completing intake forms, and conducting tours for new guests.

9.    Ensures accurate attendance records by assisting guests with check-in/check-out using the Copilot database.

10. If requested, temporarily assume the duties of absent staff.

11. Other duties as required.

ATTRIBUTES: The individual must exhibit enthusiasm, dependability, patience, initiative, and flexibility.  The individual must be able to work as part of a team by working successfully with staff, volunteers, and participants.  The individual must be open-minded and able to work with all elements of human diversity represented within the internal and external community.

WORK ENVIRONMENT AND PHYSICAL DEMANDS: While the work of this position is largely indoors, travel throughout the county does happen.  When indoors, the work environment is protected from weather conditions but subject to some temperature fluctuations. Periodically during the year, the position is involved in outdoor activities and subject to temperatures below 60 degrees F and above 80 degrees F.  Outdoor elements such as precipitation and wind are possible. On occasion, the environment may be noisy and distracting.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals who are differently abled to perform the functions. 

·       Communicating with others to exchange information, instructions, and ideas by means of spoken words, typed or handwritten notes, forms and other work materials, use of a computer, laptop, or other electronic device. 

·       Excellent hearing and vision for emergency situations.

·       Office work that primarily involves sitting and standing for sustained periods of time.

·       Ability to lift, adjust, push, pull, carry, slide, and move objects weighing 40+ pounds repeatedly and frequently in all directions.

·       Ability to bend, stretch, twist, squat, and reach in all directions for extended periods of time, up to 4-hours per day.

·     Other movements required from time to time may include, but are not limited to, stooping, kneeling, stepping, crouching, crawling, reaching, pushing, pulling, grasping, and repetitive motions hands, fingers, and wrists.

Certifications and Training:

1.    Maintain certification from a nationally recognized group exercise instructor program.

2.    Maintain current adult CPR, First Aid, and AED certification.

3.    Maintain SAGE Care certification.

DISCLAIMER:  This job description is not designed to cover or contain a comprehensive listing of all activities or responsibilities that are required of the employee. Additional duties and responsibilities are expected to be performed, as necessary.

EQUAL OPPORTUNITY EMPLOYER:  Brandywine Valley Active Aging is an Equal Opportunity Employer and considers candidates for all positions on the basis of their qualifications and without regard to their race, color, religion, gender or gender identity, national origin, genetic information, age, physical or mental ability, sexual orientation, marital status, or status as a Vietnam-era or special differently abled veteran or other protected classification in accordance with applicable federal, state, and local laws. 

Due to the nature of Brandywine Valley Active Aging’s programs and services, it is essential that staff be able to perform their essential job functions and consistently meet the qualifications and physical demands.