Legal Administrative Assistant

Job description

Lawyers For Children is a non-profit interdisciplinary child advocacy organization serving youth in foster care in the NYC Family Courts. We are seeking a full-time (35 hour/week) Legal Administrative Assistant.

Candidate must have these essential capabilities:

- Patience and calm in stressful situations

- Ability to relate to all young clients and their families in a compassionate and culturally and emotionally sensitive manner

- Prior experience with a multi-line phone system and routing messages to multiple staff phone extensions

- Ability to multi-task while handling incoming calls, in-person office visitors, etc.

- Ability to represent organization in an ethical and professional manner

Essential administrative functions include, but are not limited to:

- Answer and respond to phone inquiries in a courteous and helpful manner

- Greet clients and visitors in a professional and courteous manner

- Handle daily communication with court personnel via phone and email quickly and accurately

- Use organization’s cloud-based client management software in connection with phone inquiries and court communications

- Sort and distribute incoming mail as well as prepare outgoing mail for courier service

- Maintain a neat and clean reception area

Legal responsibilities include, but not limited to:

- Assist with the up-keep of client and law library

- Assist in the preparation and formatting of documents for court filings - Briefs, AOS, Motions, Stipulations, etc.

-Assist with E-Filing of court documents and service of documents via Email, Regular mail and personal service.

- Assist with duplicating and binding of documents

- Enter data as needed to maintain various office records and databases

- Provide additional day-to-day clerical and reception assistance as required (cross-training in all administrative requirements will be provided)

-Provide reception phone relief

Qualifications/Skills:

- Bachelor’s Degree (with at least 2 years of customer service experience in a professional environment).

In lieu of 4-year college degree, candidates with 3 years or more of relevant professional office experience will be considered

- Proficiency with Mac computers/networks

- Fluency with Microsoft and Excel applications

- Strong written and verbal communication skills

- Strong multi-tasking and prioritization skills

- Ability to work and collaborate with support staff team

- Bilingual (Spanish) preferred

Generous Benefits:

100% Employer Paid Medical & Dental Insurance,Employer Contribution for 403b Retirement Plan,

Commuter Benefits,Paid Personal, Sick and Vacation, Life Insurance, and more.

Experience:

Customer service: 3 years (Required)

Legal Office experience (Required)

Law office: 2 years (Required)

Microsoft Office: 3 years (Required)

Work Location: In person/ remote

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Schedule:

Monday to Friday

New York, NY 10013: Relocate before starting work (Required)