Finance Associate

ABOUT US

Wild Earth Allies envisions a world where wildlife flourishes in healthy ecosystems that sustain us all. Our organization is built on important values – optimism, cultural respect, shared learning, and integrity. Our portfolio includes community-based conservation programs in priority terrestrial and marine ecosystems globally. We are currently expanding our teams and partnerships to address increasing pressures on biodiversity around the world.

POSITION SUMMARY

The Finance Associate supports accounting, budgeting and compliance efforts for Wild Earth Allies. The position works closely with finance, development, and program teams centrally and internationally to ensure accurate budgeting and expense reporting. Wild Earth Allies is in an exciting period of growth with projections to grow annual revenue from $6M to $10M by 2026. The Finance Associate reports to the Director of Finance & Administration.

KEY RESPONSIBILITIES:

Accounting

• Process financial transactions into QuickBooks and ensure accuracy in coding.
• Process incoming deposits and prepare associated journal entries.
• Support monthly labor distribution and complete restricted time billing reports.  
• Manage accounts payable process.
• Manage monthly credit card reconciliations and expense allocations.
• Support employee travel expense reporting and reimbursements.
• Support monthly financial close.
• Maintain electronic financial records.
• Review quarterly expense reports from field teams and partners and prepare quarterly wire transfers in coordination with the Grants Associate, against agreed budgets
• Support fiscal year-end closing and preparation for annual audit.

Budgeting

• Support preparation of the annual organizational budget including support to field teams, partners, and core practice areas.
• Liaise with the Grants Manager to design proposal budgets, track grant expenditures, and prepare donor financial reports. 

Compliance & Administrative

• Ensure up-to-date SAM registration.
• Support FBAR annual fillings.
• Maintain Chart of Accounts and Class Lists in QuickBooks.
• Support new hire onboarding.
• Maintain office supply inventories and support purchasing.
• Identify ways to support greater efficiency through use of new systems and technology.

Other special projects and support to the Director of Finance & Administration as required.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in accounting, finance, business administration, or similar field.
• 3+ years of accounting and financial management experience.
• QuickBooks Desktop experience essential; proficiency with Adobe and MS Office including Excel, Word, and Outlook; familiarity with Salesforce and Donorbox preferred.
• Understanding of Generally Accepted Accounting Principles and internal controls.
• Experience with nonprofit accounting preferred.
• Familiarity working across cultures and managing financial flows to international teams.
• Interest in global biodiversity conservation.
• Strong attention to detail and comfortable managing multiple tasks accurately and efficiently.
• Strong team player, confident with technology.

Our organization is built on important values – optimism, cultural respect, shared learning, and integrity.  We value diversity and are committed to equality of opportunity.